The Eventful Google Calendar integration automatically creates and manages calendar invitations for every event you run — so your calendar stays accurate, attendees stay informed, and RSVPs stay visible.

Instead of manually creating invites or updating attendees when details change, Eventful keeps your calendar and event details in sync from registration through execution.

Automatically Create Calendar Invites for Every Event

When you connect your Google Calendar to Eventful, a calendar invitation is automatically created for each event you set up.

As people register for your event, Eventful manages who gets added to the invite based on your event settings:

• Events without approvals: All registrants are automatically added to the calendar invitation.
• Events with approvals or waitlists: Attendees are added to the calendar invitation only after they are approved in Eventful.

Invitations are sent just like a standard Google Calendar invite — appearing on the attendee’s calendar and delivered to their inbox — so nothing feels unfamiliar or manual.

Track RSVPs and Attendance Intent

Calendar invitations sent through Eventful do not auto-accept on behalf of attendees.

Each recipient can respond Yes, No, or Maybe, giving you clear RSVP visibility for in-person events. This makes it easier to understand expected attendance and plan accordingly — without relying on assumptions or manual follow-ups.

Automatically Update Invites When Event Details Change

Event details change. Your calendar shouldn’t fall out of sync when they do.

If you update your event in Eventful — such as changing the date, time, location, or venue — Eventful automatically updates the corresponding Google Calendar invitation. Attendees receive the updated invite without you needing to resend anything.

This ensures everyone always has the most accurate event information, even when plans shift.

Location-Aware Invites for In-Person Events

For in-person events, Eventful integrates directly with Google Places during event creation.

When setting up your event, you can search for and select the exact restaurant or venue using Google’s location data. That information is then included directly in the calendar invitation.

This allows attendees to:

• View the precise venue location
• See distance and travel time
• Get step-by-step directions directly from the calendar invite

If the venue or address changes, Eventful automatically updates the calendar invitation so attendees always have the correct location details.

Calendar Behavior for Digital Events and Webinars

For digital events and webinars, Eventful creates unique calendar invitations for each attendee.

This ensures every registrant receives their own unique join link, which is required for accurate attendance tracking and engagement measurement.

Each invite includes the correct event details and access information, while still behaving like a standard Google Calendar invite for the attendee.

Why Teams Use the Google Calendar Integration

The Google Calendar integration is designed to remove manual work while improving visibility and reliability for both organizers and attendees.

Teams use it to:

• Eliminate manual calendar invite creation
• Keep attendee lists automatically in sync
• Ensure event details are always accurate
• Track RSVPs for in-person events
• Deliver unique access links for digital events

Frequently Asked Questions

Does Eventful create calendar invites automatically?

Yes. Once your Google Calendar is connected, Eventful automatically creates a calendar invitation for every event you set up.

What happens when someone registers for an event?

For events without approvals, registrants are added immediately. For approval-based events, attendees are added only after approval.

Will calendar invites update if event details change?

Yes. Changes to the date, time, location, or venue in Eventful automatically update the Google Calendar invitation.

How are locations handled for in-person events?

Eventful uses Google location data when you select a venue. This information appears directly in the calendar invite and supports directions and travel details.

Do attendees automatically accept calendar invites?

No. Attendees can choose to accept, decline, or mark the invite as tentative, allowing you to track RSVP intent.

How does the integration work for webinars or digital events?

Each attendee receives a unique calendar invitation with their own join link, ensuring accurate attendance tracking.